Templates and forms
Use our template forms when you're providing references for ID passes or for security interviews
We have prepared these templates based on our authorised signatory training programme. If you want to vary the content, make sure that you do not amend the questions the letters pose but feel free to change the letters’ style or tone and remember that you should use your organisation's letterhead when preparing the letters. All are in Microsoft Word format so they can easily be edited.
Forecourt access request form
To apply for staff exemption to forecourt drop off charges
For referees, not for the current employer.
Sponsoring company reference
For the current or most recent employer.
To verify details when an applicant has been self-employed.
Employment in family business reference
To verify details when an applicant was employed by their own family.
Employment agency reference
If your applicant's employment was with an agency.
Jobcentre Plus reference
If your applicant was unemployed.
If in a family business or self-employed and those businesses are no longer listed.
For personal references.
References from schools, colleges and universities.
To check any gaps of over 28 days in an employment record. One reference per gap is required.
Voluntary sector reference
If an applicant has spent time in the voluntary sector.
Internal transfer of staff form
The internal transfer form can be used in place of references for the purpose of applying for an ID Pass. The form needs to be completed, uploaded & submitted via Mtrust with a new pass application within 28 days of the applicant leaving their previous employer.
Security interview form
It is the responsibility of the sponsoring company to conduct the security interview which is required for all pass holders.
Other useful forms
CEM access request form
Tools of the trade pass application - please also refer to GAD F29 Security of Tools and Knives while Airside
Form to ask for the release of data
To return a pass that's no longer required
Station Approach Road and Loading Bay T access