Templates and forms

Use our template forms when you're providing references for ID passes or for security interviews

ID centre forms

Template letters

We have prepared these templates based on our authorised signatory training programme. If you want to vary the content, make sure that you do not amend the questions the letters pose but feel free to change the letters’ style or tone and remember that you should use your organisation's letterhead when preparing the letters. All are in Microsoft Word format so they can easily be edited.

Employment reference 
For referees, not for the current employer.

Sponsoring company reference 
For the current or most recent employer.

Self-employment reference 
To verify details when an applicant has been self-employed.

Employment in family business reference 
To verify details when an applicant was employed by their own family.

Employment agency reference 
If your applicant's employment was with an agency.

Jobcentre Plus reference 
If your applicant was unemployed.

HMRC reference 
If in a family business or self-employed and those businesses are no longer listed.

Personal reference 
For personal references.

Educational reference 
References from schools, colleges and universities.

Gap reference 
To check any gaps of over 28 days in an employment record. One reference per gap is required.

Voluntary sector reference 
If an applicant has spent time in the voluntary sector.

Internal transfer of staff form 
Where an applicant holds an operational ID pass for a company, and wishes to transfer to another company or work for another employer at Gatwick Airport, then the Internal Transfer Form can be used in place of the required references or permission letter for the purpose of obtaining a new ID Pass.

Security interview form

It is the responsibility of the sponsoring company to conduct the security interview which is required for all pass holders including 1-5 day, 6-60 day, landside and full critical part pass holders. 

Security interview form  

Other useful forms    

CEM access request form  
Tools of the trade pass application  
Form to ask for the release of data 
To return a pass that's no longer required 
Station Approach Road and Loading Bay T access